Zápisy ze schůzí europoslaneckého klubu

[Petra.Hovorkova]

MEPs meeting + HoO 14/01/2020 in Strasbourg
Agenda:
1.Press conference on Catalonia
- possibly a press release as well (Stepan)
- Marketa was approached regarding the press conference - during last delegation meeting Marketa‘s team suggested participation in the conference
discussed yesterday in EP Bureau
- followup meeting Marketa, Mikulas and Stepan to coordinate media presence

2.Pirate retreat agenda
- discussion on draft agenda
- first block to focus on staff matters and ways of working as a delegation
- second half dedicated to identifying common policy goals and ways of achieving them
- Next week MEPs to approve final programme prepared by Petra

3.Followup on Czech General assembly
- Marcel’s debriefing

[Petra.Hovorkova]

MEPs meeting + HoO 20/01/2020
Present: Marcel, Mikulas, Marketa, Patrick, Petra

1.Action points from retreat
Follow-up meetings:
a)MEPs meeting on the priorities - 2-3 hours + Stepan
b)MEPs setting up working groups (until 26th January) - Marcel - IT group, Markéta - staff matters, Mikuláš - media, Patrick - policy

2. Info to be published on websites (pirati.cz, Patrick’s,european-pirateparty.eu …)
- Total budget available for all assistants
- Explanation of different groups of assistants
- Petra to prepare

2.Publishing APA salaries - followup
Official statement from the EP Administration on publishing APA salaries
„Following consultation with the Data Protection Officer of the European Parliament, please be informed that the paygrade of an accredited parliamentary assistant constitutes personal data and may not be published, not even with the consent of the data subject via a written agreement. The only purpose of the processing of such data is the payment of the salary.„

4. Nextcloud, Matrix
- possibly administering next-cloud externally if issues remain
- admin team should compile list of issues - send to IT administrator - get his opinion on why each issue keeps happening and what would be his solution

5. Local offices in CZ
- Prague office - official opening - April GW, also Patrick coming
- Brno office - Nada to provide us with list of possibilites

[Petra.Hovorkova]

MEPs meeting 27/01/2020

1. (Mikulas) Discharge - AM on privacy and open-platforms to be introduced in all reports
◦Mikulas tabling AMs requiring open source software
◦Cindy and Julien to follow up
◦if possible, Marcel to co-sign the AMs

2.Staff matters -
◦Grouping policy trainee - managed by Zuzka
▪approved, Petra to work with Zuzka on requirements and offer
◦Hiring Italian paying agent
▪necessary to hire another paying agent to confirm contract with new service provider - software developer
▪Petra to present financial options next week

3.Contracting graphic studio
◦own delegation logo/brand
◦postponed until next week - joined meeting with Stepan - to be scheduled by Petra

4.[Marcel] Legal opinion on publishing local assistant‘s contracts
◦Petra first to contact UOOU and to compile list of questions for MEPs approval

5.[Marcel] M5S
◦discussing future approach towards M5S and their possible accession to the Group

6.[Marcel] Puigdemont
◦discussing future approach towards Catalan MEPs

7.[Marcel] Pirate retreat follow-up - working groups should meet before 9th February - follow-up delegation meeting date to be announced
MEPs + Stepan meeting - delegation priorities - 4th February 17:00 - TBC
4 working groups to be created

8.[Marcel] Conference of Europe - Steering Committee info

9.Extraordinary group meeting on media pluralism in CZ - who will attend?

10. [Marcel] Resolution on gender pay gap - postponed to plenary preparation meeting on Tuesday

[Petra.Hovorkova]

MEPs Meeting 03/02/2020
present: Patrick, Marcel, Markéta, Petra, Štěpán (for points 1-2)

1.Creating own delegation logo/brand
- what would the logo be used for?
◦distinguishing the EP delegation for financial reasons (necessary for following the EP rules)
- based on European Pirates logo and EP logo
- hiring external graphic designer
1.1 Running a procurement for graphic designer (not full-time, freelancer)
◦creating visual identity
◦creating logo of the delegation similar but distinguishable from PPEU logo
◦Stepan to create the advertisement

2.Unified delegation task manager
- Own instance of Gitlab
- Marcel migrating his own project
- Panda with Petra to work on a manual
- Admin team to implement first on try-out basis

3.GEA - unified rules and creating inventory
- creating inventory of items paid for from the GEA - from threshold of 1 000 €
- Decommissioning after 3 years (explanation necessary for purchasing new device)

4.Delegation rules - green weeks, home-office
- Patrick: I have been asked by staff whether they can do teleworking from their home before public holidays by signing a mission without expenses. The APA desk responded as follows: "Yes according the mission rules the mission has to be taken in the interests of the service and teleworking can't be considered as a mission as explained to your assistant. The only place for teleworking should be the place of affectation of the assistant." (in Brussels)
- APAs who went on Strasbourg mission are allowed home-office on Friday after to cover for their overtime on mission

5.Matrix vs. Mattermost
- Own server on Matrix
- Setting up new server on Mattermost for international communication (replacement for Julia’s Slack)

6.CZ MEPs: (Marketa) new AFCO committee substitute

[Nadia.Barcalova]

MEPs + HoO meeting - Strasbourg
February 10/02/2020 20:30
Agenda:
1. Newsletter (with Štěpán)
• Stepan not receiving info from APAs as agreed
• Stepan is asking MEPs to stress the importance to APAs
• Stepan to provide MEPs data on (non)compliance
• Stepan to set up recurring meeting with MEPs on media analysis
2. Mattermost and Matrix
• own domain on Matrix
• platform for external communication - Matrix
• mattermost internal communication tool
3. M5S
• Marcel possibly joining M5S congress in April
• motion to vote on this to the Council (PPEU)
4. Request for mediation between Jakub Michalek and the delegation of European Pirates in the EP
• no response yet
• postponed until next time
5. Offices distribution - https://nextcloud.pp-eu.eu/index.php/s/oSkPyksngiddzqZ
• asking for additional offices
• Petra to push for additional space
6. MEPs Work and meeting attendance
7. Evidence of lobby contacts
o publishing meetings not only on our own instance at Pirati.cz, but also parliamentary website

[Nadia.Barcalova]

MEPs meeting 09/03/2020

1. Delegation admin assistant - Dani - we made a mistake when submitting her documents and unintentionally cut her traineeship one month short. Therefore, we need to prolong it by one month at least - until the 10th of May. She is also applying for Miky’s admin assistant so hopefully until then it will be clear whether she will be hired or not.
2. Software developer Mattia - no progress so far on the italian paying agent situation. I would like to ask you to exceptionally approve to pay him one month of work from the GEA, because he was already working with Panda. Until I find a paying agent who is within acceptable price range, he will not continue working without his contract.
3. Transition - hiring two new Admin assistants (Marcel’s procurement closing today, Miky’s next week) - Petra taking care
a. Zuzka to join MEPs meetings
4. Update of financial conditions in the EP on PPCZ website - translation for Patrick on the way (Nicole taking care)
5. Insurance for local offices and implications to purchasing equipment (Marcel)

[Nadia.Barcalova]

MEPs meeting 16/03/2020

Delegation’s coordination of communication on pandemic-related hoaxes
·
Publishing local assistants salaries
Followup on the email from Czech Office for Personal data protection*
Update of teleworking rules -

CZ MEPs:
Insurance of local offices + purchase of new furniture
Office in Brno



*
Dotaz:
Pokud poslanec Evropského parlamentu uzavře individuální smlouvu s poskytovatelem služeb, které jsou vykonávány na základě živnostenského oprávnění, za jakých podmínek je možné zveřejnit výši odměny poskytovatele služeb?
Pokud má europoslanec uzavřenou pracovní smlouvu, kde vystupuje jako zaměstnavatel, za jakých podmínek je možné, aby zveřejnil výši platu zaměstnance?

V případě zveřejnění odměny /platu asistentů poslanců Evropského parlamentu (např. na webových stránce daného poslance či politické strany – způsob zveřejnění však nekonkretizujete) je pro tuto činnost nutno disponovat relevantním právním titulem dle čl. 6 odst. 1 nařízení Evropského parlamentu a Rady EU 2016/679o ochraně fyzických osob v souvislosti se zpracováním osobních údajů a o volném pohybu těchto údajů (dále jen „obecné nařízení o ochraně osobních údajů“).

V posuzovaném případě se relevantním právním titulem jeví souhlas dotčeného subjektu údajů (konkrétního asistenta či poskytovatele služeb) dle čl. 6 odst. 1 písm. a) obecného nařízení o ochraně osobních údajů či zpracování předmětných osobních údajů na základě splnění úkolu správce vykonávaného ve veřejném zájmu, tj. dle čl. 6 odst. 1 písm. e) obecného nařízení o ochraně osobních údajů.

V případě udělení souhlasu zaměstnance je však nutné, aby takovýto souhlas splňoval požadavky, uvedené v čl. 4 bod. 11 obecného nařízení o ochraně osobních údajů, především to, aby se jednalo o svobodný projev vůle daného zaměstnance.
Při rozhodování o možnosti aplikace právního titulu veřejného zájmu je nutné se zaměřit na posouzení toho, zdali se v daném případě jedná o činnost, kterou danému subjektu určil právní předpis či se jedná o postup za účelem informování veřejnosti o transparentním nakládání s veřejnými prostředky, nebo o činnost z rozhodnutí správce.

Ve všech případech však půjde o transparentnost v postupu unijních institucí, která je i podle tuzemských právních předpisů vázána též na použití veřejných prostředků. To znamená, že tu část platu/odměny osob, které jsou příjemci platu/odměny od poslance Evropského parlamentu, (tj. jedná se o finanční prostředky poskytované ze strany EU), je s poukazem na uvedenou zásadu transparentnosti možno poskytnout bez souhlasu dotčeného příjemce. Tento příjemce musí být vždy informován předem.

online translation:
In the case of publication of the remuneration / salary of assistants of MEPs (eg on the website of the Member or political party - but you do not specify the method of publication), the relevant legal title according to Article 6 (1) of the European Parliament and EU Council 2016 / 679 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (hereinafter referred to as the "General Data Protection Regulation").

In the case under consideration, the relevant legal title appears to be the consent of the data subject (specific assistant or service provider) under Article 6 (1) (a). 6 (1) (a) of the General Regulation on the protection of personal data or the processing of the personal data in question on the basis of the fulfillment of the task of controller in the public interest; e) of the General Data Protection Regulation.

However, in the case of the employee's consent, such approval shall comply with the requirements referred to in Article 4 (a). 11 of the General Data Protection Regulation, in particular the freedom of expression of the employee's will.
When deciding on the possibility of applying a public interest title, it is necessary to focus on assessing whether the activity in question is an activity identified by law or a procedure to inform the public of transparent management of public funds, or activity at the discretion of the administrator.

In all cases, however, there will be transparency in the procedure of the EU institutions, which is also bound by the use of public funds even under domestic law. This means that that part of the salary / remuneration of the person receiving the salary / remuneration from a Member of the European Parliament (ie the EU funding) can be provided without reference to the principle of transparency without the consent of the beneficiary concerned. This recipient must always be informed in advance.

[Nadia.Barcalova]

MEPs Meeting
23/03/2020

1. remote voting
2. Hungary
3. confiscation
4. voting session
5. IT service provider -software developer - payment conditions
6. Graphic design for delegation logo

[Nadia.Barcalova]

MEPs meeting 30/03/2020

Agenda:
1. Information from PPCZ Board (Marketa) - info from Vojta Pikal
a. strategy meetings on Monday 8am (online) - internal party topics
· CZ MEP should be present
· Marcel to represent the delegation there
1. meetings of Czech Pirate media department - Stepan should participate or send representative
2. CZ MPs coordinating media plan for next week - the delegation should participate as well - Stepan should coordinate

2. Coordination
Marketa: consider setting up policy-coordination meetings to avoid work overlapping
Mikulas: coordinating weekly plans on content creation
Patrick: EPRS request
Subject: Assessing the effectiveness of social distancing policies in containing virus spread :
Measures in response to the corona virus crisis severely restrict our freedom of going about our daily lives. In order to assess the effectiveness of social distancing measures in containing the spread of the Corona virus, would you please create a table on as many EU Member States as possible, stating for how many days the following measures have been in place there, respectively: 1) Mass gathering bans (e.g. large events) 2) Closure of social and cultural meeting places (e.g. bars, nightclubs, restaurants, cafeterias, museums, theatres, cinemas, sports clubs) 3) Closure of religious sites 4) Closure of day-care facilities and educational institutions (e.g. schools, higher education) 5) Workplace closures (e.g. shops, restaurants) 6) Restricting or banning visits to special institutions such as care facilities or hospitals 7) Restricting or banning private gatherings in public 8) Restricting or banning travel by citizens within the country 9) Restricting or banning travel by citizens to and from other EU countries 10) Restricting or banning movement of all citizens outside their home (obligation to stay at home) Please also include in the table the number of confirmed infections per 100,000 citizens in the respective country. Finally by way of statistical analysis could you check if there is a statistically significant relationship between the time a given measure has been in place and the coincidence of the virus (confirmed infections per 100,000 citizens in the respective country).
Purpose: 04 - Media / Outreach
Details: The public will be very interested in what measures are effective and which aren't. Depending on the outcome I will follow up by confronting the Commission.
Deadline: 10/04/2020
Requested by: Breyer Patrick
Requested for: Breyer Patrick Office
Date of request: 30/03/2020

Zuzka: creating shared document including media related policy priorities for next week each MEP wants to work on

Next week
Mikulas: creating manual for SMEs during quarantine
- rule of law consultations manual
Patrick: draft report on Digital Services Act
- Press conference on Terreg on Wednesday
Marketa: surveillance, commercial impact, tackling disinformation, economic impact
Marcel: extraordinary IMCO meeting with Breton, tracking of people during quarantine


3. Delegation logo - selection of designer https://nextcloud.pp-eu.eu/index.php/f/78800
two quotes - Christine and Petra
Marcel wants to have a third quote because of great difference in hour-donation between the two candidates
Patrick: ask Christine to include design guide in quote
Petra to create evaluation table with criteria (price, delivery time,


4. GEA in times of Coronavirus

[Nadia.Barcalova]

MEPs meeting 06/04/2020
Present: Marcel, Marketa, Patrick, Mikulas, Zuzka, Petra

1. WG Digital (Patrick) *
Looking for coordinator for two topics: (deadline April 14th 12:00)
- Digital space - real rights!
- Digital for the Planet
Patrick in charge of facial recognition campaign
Mikulas to cooperate with Patrick further on this point
2. Delegation logo - evaluation of quotes
a. Quotes - https://nextcloud.pp-eu.eu/index.php/f/78800
b. Evaluation https://nextcloud.pp-eu.eu/index.php/f/102520
Deadline for evaluation Wednesday 8th April 15:00
3. Software developer (shared)position - Jan Hošek

4. Regular meetings with policy advisors


* During the WG Digital meeting today it was decided that we will suggest to Cluster B that the two Digital Campaigns will have their work integrated into the work of the WG Digitial, including joint meetings as default, with the possibility to arrange extra campaign meetings if needed. It was also agreed that we would suggest one coordinator per campaign and that we would open a call for interest to all members in the Group through written procedure.